Privacy Policy
What This Policy Covers
At TeKoda Accounting LLC, your privacy matters. This Privacy Policy explains how we collect, use, protect, and share information when you visit our website or work with us.
We are a U.S.-based, remote accounting firm serving clients nationwide. This policy reflects our commitment to protecting personal and financial information and complying with applicable U.S. data protection laws and industry standards.
When we refer to “TeKoda,” “we,” or “us,” we mean TeKoda Accounting LLC, an Idaho limited liability company. This policy applies to information collected through our website, communications, and services.
This policy covers:
What information we collect and how we use it
How and when information is shared
How we store and protect information
Your rights and choices regarding your data
How to contact TeKoda
What Information We Collect and How We Use It
Client General Information
We may collect basic contact and business information such as names, email addresses, mailing addresses, and company details. This information is used solely for administrative, communication, and service-related purposes.
Client Financial Information
Because of the nature of our work, TeKoda may access sensitive financial information, including banking and accounting data, strictly as required to perform the services you have engaged us for.
Access to this information is limited to authorized team members and is handled according to a least-access-necessary principle. We do not use client financial data for any purpose outside the scope of our services.
Payment Information
Clients may provide billing details, such as credit card or bank information, to our third-party payment processors or to us. TeKoda does not store full payment card or banking information on our systems.
Payment information is handled by PCI-compliant third-party processors and is used only to process, manage, and track invoices and payments.
Website Usage & Metadata
When you visit our website or contact us, certain technical information may be automatically collected, such as your IP address, browser type, pages visited, and interaction data.
We use this information to:
Understand how visitors use our site.
Improve site performance and usability.
Evaluate the effectiveness of our content and services.
This data is used in aggregate and is not intended to identify you personally.
Support & Communications
If you contact TeKoda through our website or email, we may retain the information you provide as part of our support history. This allows us to respond to requests, resolve issues, communicate important updates, and manage your account relationship.
Cookies & Analytics
We use cookies and similar technologies to support website functionality, security, and analytics. These tools help us understand site performance and visitor behavior so we can improve our website and services.
You can control or disable cookies through your browser settings. Disabling cookies may affect certain site functionality.
Third-Party Services
TeKoda uses trusted third-party platforms to deliver our services efficiently and securely. These may include accounting software, payment processors, payroll platforms, document management tools, and analytics services (such as QuickBooks Online or Bill.com).
Information is shared with these services only as necessary to provide services at your direction or on your behalf. Each third-party service operates under its own privacy policy, and we encourage clients to review those policies directly.
How We Share Information
With Third Parties
We do not sell, rent, or trade your personal or financial information.
Information may be shared with third-party service providers solely to support service delivery, operational needs, or compliance obligations, and only under confidentiality and security agreements.
With Your Team
Clients control who within their organization has access to their data. TeKoda works collaboratively with clients and their designated team members, but access permissions are ultimately managed by the client through connected platforms or by request.
Testimonials & Case Studies
We may request permission to use testimonials or case studies. We will only publish client names, quotes, or details with explicit written consent.
Social Media Links & External Sites
Our website may include links to third-party websites or social platforms. TeKoda is not responsible for the privacy practices of those external services, and any data shared through them is governed by their respective policies.
Legal & Compliance Obligations
We may disclose information if required to comply with applicable laws, legal processes, or governmental requests, or to protect the rights, property, or safety of TeKoda, our clients, or others.
Business Changes
If TeKoda is involved in a merger, acquisition, restructuring, or similar transaction, information may be transferred as part of that process, subject to appropriate confidentiality protections.
How We Store and Protect Information
Data Security
TeKoda uses industry-standard administrative, technical, and physical safeguards to protect information against unauthorized access, loss, misuse, or disclosure.
We work only with reputable service providers that maintain strong security practices consistent with our own.
Data Retention
We retain client information for as long as necessary to provide services and operate our business. Certain records may be retained after an account is closed where required for legal, contractual, or regulatory purposes.
Once retention obligations are satisfied, data is securely deleted or archived according to our internal policies.
Your Rights and Choices
Opt-Out of Promotional Communications
You may opt out of non-essential communications at any time using the unsubscribe link in our emails or by contacting us directly. Transactional and service-related communications may still be sent as needed.
Access, Correction & Updates
You may request access to, correction of, or updates to your personal information by contacting TeKoda. We will respond within a reasonable timeframe.
Data Deletion Requests
You may request deletion of your information once your account is closed. In some cases, we may retain limited data to meet legal or operational requirements.
Data Portability
Upon request, we can provide a copy of the information you have supplied to us in a usable format, where reasonably possible.
Objections to Data Use
You may object to certain data uses at any time. However, some information is required for us to provide services. If an objection prevents service delivery, we will work with you to determine appropriate next steps.
How to Contact TeKoda
If you have questions about this Privacy Policy or your data, you can contact us at:
Website: https://www.tekodaaccounting.com
Email: info@tekodaaccounting.com